A Guide to Preparing Documents for Special Bonuses on the Highly Skilled Professional Points System#

The Highly Skilled Professional (HSP) points system in Japan offers preferential immigration treatment to individuals who score 70 points or more based on criteria such as academic background, professional experience, and annual salary. A key feature of this system is the “Special Bonuses,” which can significantly boost an applicant’s total score.

However, to claim these bonuses, it is essential to submit objective documents that prove you meet the specific requirements. This article explains the necessary documentation for each special bonus category and provides key tips for preparation.

Working in a Growth Industry (10 points)#

A 10-point bonus is awarded to individuals engaged in advanced projects expected to contribute to Japan’s industrial development (growth industries). These “growth industries” are designated by the Ministry of Justice, and applicants must prove their work falls into a qualifying field.

Examples of Qualifying Fields:

Fields related to the “fourth industrial revolution” (IoT, AI, big data, robotics, etc.)
Sectors outlined in the Future Investment Strategy
Cool Japan-related businesses

Documentation and Preparation Tips: The most crucial aspect of proving this bonus is providing objective evidence that your employer has received specific support from a government body like the Ministry of Economy, Trade and Industry (METI).

For Small and Medium Enterprises (SMEs): If your company is selected for the Small and Medium Enterprise Agency’s “J-Startup” program, you can submit a copy of the official list of designated companies published on the agency’s website. Materials created by the company itself, such as its website or brochures, may be deemed insufficient as objective proof.
For Companies Receiving Subsidies: To prove that your employer has received innovation-promoting support (like subsidies) from METI, a copy of the “Subsidy Grant Notification” (補助金交付決定通知書) is effective.
General Note: In addition to the above, you must also submit an employment contract or job description that specifically details your duties to prove that you are personally engaged in work related to the “growth industry.”

Graduation from a Top-Tier University (10 points)#

A 10-point bonus is granted to graduates of globally recognized universities. To qualify, the university must meet one of the following criteria:

Ranked in the top 100 in at least two of three major world university rankings.
Be a designated “Top Type” university under Japan’s Ministry of Education, Culture, Sports, Science and Technology (MEXT) “Top Global University Project.”

Documentation and Preparation Tips:

Required Document: Submit a copy of your graduation certificate or diploma.
Check the Official List: The Immigration Services Agency of Japan (ISA) publishes a list of eligible universities on its website. Before applying, you must confirm that your alma mater is on this list. As rankings can change annually, it is vital to refer to the most current information.
University Name: Ensure that the official name of the university on your diploma matches the name on the official list.

Japanese Language Proficiency (15 points)#

A high level of Japanese language ability is a significant advantage. A 15-point bonus is awarded if you meet either of the following conditions:

Passed the Japanese-Language Proficiency Test (JLPT) N1.
Graduated from a university outside Japan with a major in the Japanese language.

Documentation and Preparation Tips:

For JLPT N1: Submit a copy of your JLPT N1 “Certificate of Japanese-Language Proficiency” or “Certificate of Result and Scores.” Please note that N2 or lower levels are not eligible for this bonus.
For a Japanese Major: Provide a copy of the graduation certificate or diploma issued by your university. This document must clearly state that your major was related to the Japanese language (e.g., “Japanese Studies,” “Japanese Literature”). Simply having taken Japanese language classes as part of another degree program is not considered “majoring” and will not qualify.

Common Points for Document Preparation#

Maintain Objectivity: As a general rule, all submitted documents should be issued by public institutions or reputable third-party organizations. Avoid relying solely on materials created by your employer; focus on gathering objective evidence.
Translations for Foreign-Language Documents: If any of your supporting documents are not in Japanese, you must attach a full Japanese translation. The translation should include the translator’s name and contact information, along with their signature or seal.
Check for the Latest Information: The rules and lists associated with the HSP points system are subject to change. Always check the official website of the Immigration Services Agency of Japan for the most up-to-date information before preparing your application.

Conclusion#

The special bonuses within the Highly Skilled Professional points system can be a powerful tool for a successful application. To benefit from them, however, it is crucial to prepare complete and accurate documents that objectively and clearly prove you meet each requirement. Understanding the criteria and carefully preparing the necessary paperwork is the key to a smooth and successful process.